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Posted: Sunday, October 15, 2017 9:55 AM

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We are a small family owned and operated corporation in the San Fernando Valley providing consumer services to Los Angeles and surrounding counties. We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

This is a part- time position with a minimum of 2-5 days a week and between 4-8 hours a day which could lead to increased hours and promotion based on performance.

Responsibilities
• Organize office and assist associates in ways that optimize procedures
• Respond to emails and phone calls
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Maintain files and records so they remain updated and easily accessible
• Manage contact lists
• Maintain trusting relationships with suppliers, customers and colleagues
• Prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as photocopier, typewriter, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Perform other office duties as assigned




Requirements
• Proven experience as an office assistant or another relevant administrative role
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Solid organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office/ Word/ Excel
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Bilingual (English/ Spanish/ ) ideal but not required
• High school diploma; additional qualifications as an Office Assistant are a plus

Please email cover letter with resume and letter of interest.

• Location: Los Angeles, Sun Valley

• Post ID: 143656322 la
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