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Posted: Friday, September 22, 2017 12:15 AM

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Description:

BASIC FUNCTION:

Under the direction of the Director of Fiscal Services, assist the Director in supervising and coordinating the functions of the Fiscal office to facilitate the department in processing its financial obligations in a timely and accurate manner; supervise and evaluate the performance of assigned staff.

PRESENTATIVE DUTIES:


ESSENTIAL DUTIES:

Assist the Director in supervising and coordinating the functions of the Fiscal office in such areas as accounting, payroll, accounts payable and accounts receivable to facilitate the department in processing its financial obligations in a timely and accurate manner. E
Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates. E
Review, organize and inspect the work of accounting department employees for accuracy and compliance with rules and procedures; maintain appropriate internal control procedures; develop and supervise the implementation of systems to assure the appropriate documentation of departmental procedures in accordance with State and Federal requirements. E
Assure regular reconciliation of District financial accounts. E
Coordinate and prepare a variety of District financial reports and submit to the Department of Education and County Office as required; coordinate accounting activities with data processing to assure transactions are properly recorded. E
Perform special analytical and cost accounting studies as requested, including assisting in special internal audits. E
Develop and supervise the coordination of accounting systems with District personnel for fiscal control and accountability. E
Advise administrators, school site and District staff regarding various fiscal policies and procedures as needed. E
Assist District, County and State administrative staff and auditors as needed and serve as lead person in readying data for annual audits. E
Operate a computer and other office equipment as assigned. E


OTHER DUTIES

Attend a variety of conferences, hearings, workshops and meetings as assigned; participate on committees related to fiscal accounting, data processing or related subjects.
Performs related duties as assigned.


KNOWLEDGE AND ABILITIES:


KNOWLEDGE OF:

Technical and administrative principles and practices of public sector accounting including accounting systems, fiscal documentation and auditing.
Principles and practices of administration, supervision and training.
Data processing systems utilized in the District.
Standard principles and techniques of financial and other types of quantitative analysis.
Oral and written communication skills.
Applicable laws, codes, regulations, policies and procedures.
Interpersonal skills using tact, patience and courtesy.
Report writing and record-keeping techniques.

ABILITY TO:

Assist the Director in supervising and coordinating the functions of the Fiscal office.
Develop, implement and supervise comprehensive fiscal accounting and payroll systems.
Supervise and evaluate the performance of assigned staff.
Analyze quantitative data and prepare comprehensive narrative and statistical reports.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Operate a computer and assigned office equipment.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.


EDUCATION AND EXPERIENCE:


A Bachelor’s degree in accounting, business administration, or related field and five years increasing responsible experience in public accounting and budgeting, including two years at a supervisory or management level. Additional experience may be substituted for higher education on the basis of two years of experience for one year of college.


SUPERVISON AND WORKING CONDITIONS:



SUPERVISION:

Supervision is received from the Director of Fiscal Services.
Supervision is exercised over Fiscal Services Supervisors, Account, and other Fiscal services staff as assigned.


ENVIRONMENT: (characteristics described here represent what an employee encounters while performing the essential functions of this job).

Office environment.

Moderate noise level.

PHYSICAL DEMANDS:
(demands represent what must be met by an employee to successfully perform the essential functions of this job).

Hearing and speaking to exchange information in person and on the telephone.

Dexterity of hands and fingers to operate a computer keyboard.

Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Sitting for extended periods of time.

Occasional bending at the waist, kneeling or crouching to file and retrieve materials.

Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.

Push/pull up to 50 pounds.

Occasionally required to walk.


APPLICATION PROCEDURE:
Visit our website at www.vcsbsa.org


AMERICANS WITH DISABILITIES ACT ASSISTANCE

Auxiliary aids and services include a wide range of services and devices that promote effective communication for individuals with disabilities. If you require such assistance, please notify this office as soon as possible. We will make every effort to give primary consideration to expressed preferences, or provide equally effective means of communication to ensure equal access to Ventura County Schools Business Services Authority events.


NOTE:
Meeting the announced requirements does not guarantee inclusion into the selection process.


NOTE: Arrangements may be made to accommodate applicants with disabilities. For arrangements, please inform the Human Resources Department in writing or by telephone by the filing deadline posted on the bulletin.

WARNING
In compliance with A.B. 1610, the Ventura County Schools Business Services Authority cannot employ you until you have submitted fingerprint cards to the Department of Justice (DOJ), and you have received a clearance from the DOJ.

Email: trodriguez@vcoe.org
Contact: 805-383-1974

• Location: Ventura, Ventura County, CA

• Post ID: 135185208 la
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