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Posted: Tuesday, September 12, 2017 7:48 AM



General Summary:

Under general supervision, responsible for compiling accounts payable data to prepare, compute and maintain accurate payable records, making adjustments as necessary, to ensure timely payment to vendor, contractors and employee expense reimbursements. Responsible for review of charges and invoice preparation for billing to charters and management companies.

Essential Functions include, but are not limited to the following:*

• Review and math check invoices, check requests and employee expense reports.
• Upload company Purchasing sales invoices.
• Sort, review and match invoices with documentation, reconcile and research discrepancies in invoices and check requests.
• Code by Charter, Center, Account Code, Program code etc.
• Correspond with vendors, employees, and respond to inquiries for all Charters and Management companies.
• Prepare, issue, and distribute weekly checks for all vendors.
• Review EDI revenue report for accurate billing rates, company and center allocation and math totals. Prepare billings to all EDI clients.
• Clear Prepaid accounts including obtaining backup support, Journal Entries and Check request reimbursement.
• Reclass Cash Deposits for any errors or changes affecting Cash Flow.
• Post AP Accruals for month-end close.
• Run Jet reports for Consulting, Vendor detail, AP Accrual, Fixed Assets.
• Code checks received from staff & vendors to deposit into appropriate GL Accounts.
• Review, prepare and process 1099’s.

• Assist with other functions and duties as assigned.

Knowledge, Skills and Abilities Required:

• Ability to interpret and apply Company policies to payables.
• Ability to communicate with co-workers and business contacts in a courteous and professional manner.
• Strong organization, communication and interpersonal skills.
• Excellent analytical skills with attention to detail.
• Ability to work efficiently under pressure to meet deadlines.
• Ability to exercise reasonable judgment and maintain confidentiality.
• Ability to work independently and coordinate multiple tasks simultaneously with supervision.
• Proficient knowledge of MS Office (particularly, Excel).
• Working knowledge of accounting principles.
• Working knowledge of office equipment (i.e. 10-key).


• Accounting or education industry background.
• Knowledge of Navision or Great Plains preferred.

Education and Experience:

• High school diploma or its equivalent. College degree preferred.
• Minimum of three years payables processing experience.

*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.

• Location: Los Angeles, Los Angeles County, CA

• Post ID: 138874427 la is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017